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Q&A on Notarization Validation and Related Services


Q: Is there a way for me to validate the Notarization?

A: To access the notarial act, simply click the "Verify Notarial Act" button and input the relevant details. Please note, only a condensed version of the record will appear.


Q: Is it possible to transfer the data to a third party in order to validate the notarization?

A: When necessary, the details of your notarized document can be disclosed to financial establishments, embassies, consulates, and other related institutions. Each registered notary should have the ability to give you the appropriate verification procedures for the notarial act.


Q: Is it possible to obtain a complete notarial record?

A: Eligibility to receive the full notarial record lies solely with you; it cannot be requested from anyone else. The service is priced at $9.99 for each record you order, and your record will arrive electronically with a Certified Electronic Signature from the National Notarial Centralized Verification System, Inc. in a few hours after placing the order.


Q: In the event that any of my data in the registry is incorrect, what should be done?

A: It is rare that errors occur in our system, as it is designed to be intuitive. However, if you find incorrect information on your record, it is vital to contact us immediately for correction.


Q: Are all notaries equipped to provide this service?

A: Not every notary is part of our system. Joining the National Notarial Centralized Verification System is at the notary's discretion.


Q: What are the advantages of utilizing certified and approved Notary Public Services?

A: In light of the rise in fraud and scams, using a legitimate notary public is essential for secure document verification.


Q: What measures have been taken to ensure that Notary Agents are trustworthy?

A: The National Notarial Centralized Verification System ensures all Notary representatives are appropriately authenticated and follow strict verification protocols.


Q: Is it possible to locate a notary public on your website? 

A: On our website, you can find a safe and secure notary service from a member of the National Notarial Centralized Verification System.


Q: Is every notarization entered into the National Notarial Centralized Verification System by a registered notary?

A: All notarized actions must be officially documented in the records.


Q: What repercussions will arise if the notary fails to register their action in the system?

A: Failure to register notarial actions can have unspecified repercussions.


Q: Is there a way to confirm that the Notary Agent has been listed on the National Notarial Centralized Verification System?

A: Verify a Notary Agent's membership by checking for their unique Notary Agent ID and the organization's logo on their materials.


Q: Who holds accountability if an error is committed on my documents that have been notarized?

A: Contact the notary for errors in the notarization process. The National Notarial Centralized Verification System is not responsible for individual notaries' mistakes but can investigate serious incidents.


Q: Who does have access to the NNCVS platform?

A: Every commissioned notary public in the United States has access to the NNCVS platform.


Q: How do I know if a notary public is certified to be a member of NNCVS?

A: Every commissioned notary public is verified before access is granted to the NNCVS.


Q: Who else does have access to the National Records?

A: The system is designed to allow the court system, as well as local, state, and federal governments, to easily review all the information.


Q: Why does the government have access to the system?

A: Government access is granted to verify the authenticity of notarizations, such as confirming deeds for court registration or verifying affidavits for immigration purposes.


Q: What benefits does this system have for me as a person seeking notarization services?

A: This system protects not only notaries but also individuals from harm or fraud. It allows you to verify all past notarizations, safeguarding against fraudulent notarizations.


Q: What data are you storing about my identity?

A: The platform records your ID information as required by law, but it does not store your Social Security Number, phone, or email address. It captures a picture of your ID, the address from your ID, and extracts information from your Photo ID into the file. It also includes a description of the notarized document.


Q: What is different between an electronic system and a book notarial journal?

A: Notaries can choose between a book journal and an e-journal. Book journals can be lost or stolen, risking data exposure. E-journals are less likely to have data stolen, as the servers are monitored 24/7. Any unusual access triggers an automatic shutdown or IP restriction, and all information added is protected and sealed, making it hard to decode.

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