Q&A for the National Notarial Centralized Verification System
Q: Who is eligible to register for the National Notarial Centralized Verification System?
A: Notaries Public/Signing Agents, Lawyers, Clerks, Judges, and any other individuals who possess a valid notary license and fulfill the necessary criteria are eligible to sign up with the National Notarial Centralized Verification System's verification communication portal.
Q: Is a particular geographical region necessary for registration on the National Notarial Centralized Verification System?
A: All notaries public who live in the USA and meet the eligibility requirements can register for the system.
Q: To be a part of the National Notarial Centralized Verification System, what do I need to do?
A: To register, individuals with a valid notary license in the United States must submit:
- Copy of Valid Notary License.
- Scan of Valid Photo ID.
- A 2x2 profile picture with a white background.
- Answers to basic questions.
- Other basic required information such as address, commissioned name, and contact
information.
Q: After submitting my registration, how long will it take for my approval through the National Notarial Centralized Verification System?
A: Approval typically takes 24-48 hours. You will receive an email with either your sign-up details or reasons for application denial.
Q: Is it possible for me to submit my registration again after it was rejected?
A: Yes, you can re-submit your registration at any point following a rejection. Ensure all data and paperwork are up-to-date to minimize the chance of denial.
Q: Do you offer a free trial?
A: Our company does not offer a free trial but provides a free E-journal among other services. See subscription options for more details.
Q: At what point do I need to commit to a payment for a subscription?
A: After your application is approved, choose a subscription package (Monthly, Yearly, or Free Version) when you log in for the first time.
Q: I recently subscribed to a monthly service, but decided that it wasn't what I wanted. Can I get a refund?
A: We do not offer refunds. However, you can cancel your subscription three days before your next payment is due.
​
Q: What functionalities are included in the system?
A: The system offers various features such as ID verification, remote online notarization, a marketplace for closing orders, electronic journal, national record search, real-time alerts, directories, workflow statistics, messaging, record verification, activity calendar, printing certificates, and a section for law/news/courses, among others.
Q: What advantages does your system offer compared to other conventional systems?
A: Key advantages include real-time interaction between notaries, instant alerts on false IDs, unbeatable prices, a wide range of features, and enhanced security, fostering trust in the system's use.
Q: Who is responsible for the inception of this system?
A: Stefan Perez Tejera, owner of New York Notary Signing Services, Inc., established the system to facilitate real-time communication and information exchange among national notaries.
Q: What measures are taken to ensure the system's safety?
A: The Security Protocol Director, Sohaib Saim, and the IT team enforce strict security protocols and monitor for breaches 24/7, implementing immediate measures for any identified alerts or incidents.
Q: Can I change my login password?
A: Yes, once logged in, you can change your password in the settings section located in the right upper corner of the platform.
Q: Is it necessary to acquire a Mobile Biometric Tablet to access the National Notarial Centralized Verification System?
A: No, a tablet is not required. The system can be accessed via mobile devices, laptops, desktops, or regular tablets with internet connectivity. However, without a tablet, capturing signers' thumbprints is not possible. Check your state regulations for thumbprint requirements.
Remote Online Notarization (RON) FAQ
Q: How much does the Remote Online Notarization cost?
A: We offer two pricing options: a monthly subscription or a yearly subscription, where you get two months free.
Q: What is included in Remote Online Notarization?
A: Remote Online Notarization includes everything a notary needs to legally perform Electronic Notarization.
Q: Does RON from NNCVS Provide a KBA or Credential Analysis?
A: Yes, our platform provides a credential analysis and KBA. If a notary opts for ID verification instead of personal acquaintance, there's a fee of $1.50 per person for credential analysis.
Q: Are there any other monthly or yearly fees?
A: No, there are no additional fees associated with the platform or RON itself.
Q: Is there a limit on the number of RON Sessions or Seals I can use?
A: No, there are no limitations. You can perform as many notarizations as you wish without extra charges.
Q: Is there a Video Limitation for a RON Session?
A: No, there is no limitation on the duration of video sessions.
Q: Who provides the Video Technology on your platform?
A: We have developed our own video platform from scratch. We do not rely on third-party video technology.
Q: Do I have access to the history of performed RON sessions?
A: Yes, all successfully performed RON sessions are stored in your history, and you can review them at any time.
Q: Are the Sessions stored as required by law?
A: Yes, all sessions are digitally ZIP filed and stored for a minimum of 10 years, as required by law.
Q: How will my client receive a signed Notarized PDF document?
A: After the session, the signee receives an email with the PDF of the signed documents.
Q: Is the PDF sealed with the Public Key to prevent tampering?
A: Yes, after the session, the PDF is sealed with your IdenTrust Certificate, confirming your identity as the notary and the authenticity of the electronic seal.